Moving Offices? How to Not Lose Business during the Move
By Ryan Cox
Feb 9, 2015
Transitioning from one office or professional space to another is most certainly no easy task—coordinating the logistics of computers and phones, to office furniture and equipment can initially seem next to impossible.
When it comes to moving your business, it can seem like an inevitability that you will face down time, unavailable hours and lost business. Transitioning from one office or professional space to another is most certainly no easy task—coordinating the logistics of computers and phones, to office furniture and equipment can initially seem next to impossible.
However, moving your business successfully doesn’t have to include a marathon session of headaches! Planning your office transition effectively can provide a stress-free and optimistic experience.
A large part of preparing your office for the incoming rush will be to communicate the upcoming move as effectively as possible—after all, what better way to utilize the talents of your team than to involve them directly in the process of their own transition?
Advising every team and department on the logistics of the move will prove an effective way to allow them to coordinate their own projects, equipment, and packing of personal things to ensure that the overall move is delegated seamlessly and fluidly.
Cover all the Bases
Ensuring that you review the details of your move and opt for the most effective moving package can prevent a lot of undue logistical confusion. While personal moves will largely come down to which services and perks appeal to your personal preference, moving an office is no easy task for anyone, and can benefit highly from full-service or similar plans. You won’t want to be personally lugging desks and PC towers into a truck on a Wednesday morning, and your customers won’t want to wait around the extra time either!
Let Clients Know
Communication will prove to be key when dealing with a professional transition—be sure to reach out to any regular clients or customers in advance and make them aware of the fact that you’ll be undergoing a change in location.
Planning around a disruption in communication for 1-2 days can prove invaluable in not only keeping your current clients happy, but maintaining long-term client relationships as well. If your clientele is made aware of a shift in schedule, you’ll be much less likely to lose potential business by people being frustrated at the inability to get in touch.
Prep your New Location
If you plan on hitting the ground running in your new office space, you can have a productive, albeit rough, first day. Confirm the working order of telephone and electrical wiring, in addition to ensuring your internet connections are ready to go.
Consider setting up a handful of preliminary, temporary workspaces featuring a communal phone or computer, so that your team can hop on with high-importance clients and keep things running smoothly during the hectic transition.